Grains Research and Development

Panel Arrangement for the Provision of Expert Consultancy Services

ATM ID / RFT No GRDC 16/73
ATM Type Request for Tender
Title Panel Arrangement tor the Provision of Expert Consultancy Services
Short description To establish a non-exclusive panel of expert consultants which have the necessary skills, knowledge and capacity to deliver services to support GRDC’s investment portfolio. The expertise being sought will support a range of projects aligned with GRDC’s purpose which may differ in size, scope and complexity.
Long description GRDC’s purpose is to invest in research, development and extension to create enduring profitability for Australian grain growers. 

GRDC wants to establish a non-exclusive panel of expert consultants with the following areas of expertise as they relate to GRDC’s investment portfolio:

  1. Business case development – specific capabilities may be required in benefit cost analysis, return on investment analysis, freedom to operate and path to market considerations and intellectual property management. 
  2. Evaluation and performance measurement in a research delivery context.
  3. General technical expertise in one or more of the GRDC investment portfolio areas.
ATM publish date Thursday, 22 December 2016
Location  ACT, NSW, VIC, SA, WA, QLD, NT, TAS, Other

Canberra, Sydney, Melbourne, Adelaide, Perth, Brisbane, Darwin, Hobart
ATM Close time and date 5:00pm ACT local time Wednesday, 1 March 2017
Timeframe for delivery Standing Offer 1 April 2017 – 31 March 2020
Conditions for participation
  1. The Tenderer must be a single legal entity or recognised firm of partners.
  2. The Tenderer must be financially viable. For the purposes of this condition, “financially viable” means that the Tenderer has not had any of the following events occur in respect of it:

(a)  a meeting of creditors being called or held within the past five years;

(b)  the appointment of a liquidator, provisional liquidator or administrator within the past five years;

(c)  the appointment of a controller (as defined in section 9 of the Corporations Act

2001), or analogous person appointed, including in respect of any of its property within the past five years;

(d)  a failure to comply with a statutory demand in respect of the payment of any debt;

(e)  an inability to pay debts as they fall due or otherwise becoming insolvent;

(f)           becoming incapable of managing its own affairs for any reason;

(g)  taking any step resulting in insolvency under administration (as defined in section

9 of the Corporations Act 2001);

(h)          entering into a compromise or arrangement with, or assignment for the benefit of, any of its creditors, or any analogous event.

  1. The Tenderer and any proposed subcontractor must not be named as not complying with the Workplace Gender Equality Act 2012
  2. The Tenderer must include in its tender details of any known circumstances that may give rise to an actual or potential Conflict of Interest with GRDC in responding to this RFT or in the provision of any services under the areas of expertise.
Document contact and enquiries Attention: Cathie Warburton
Grains Research and Development Corporation
Phone: (02) 61664500
Email: tenders@grdc.com.au
Electronic lodgement of tenders Tenderers must submit their responses via email to tenders@grdc.com.au
AusTender https://www.tenders.gov.au/?event=public.advert.show&AdvertUUID=60E27C2C-DB28-615B-4416F08F34728437

1. Instructions

1.1 Form of response

Before completing this RFT Response Template, the Tenderer should ensure that it has read and understood all Parts of the RFT documentation (Parts 1-3, Schedules 1-2 and the Tender Checklist at Attachment 1). Please find all tender documents at the bottom of this page.

The Tenderer:

  1. should ensure that its Tender Response is substantially in the form of Attachments 2 and 3;
  2. should fully address all requirements set out in this RFT in preparing its Tender; and
  3. may attach additional details, tables etc as an appendix, as appropriate or necessary.

1.2 Completing this response

The Tenderer should complete all information requested in this RFT Response Template. The Tenderer should type the information requested in each item in the space provided and generally notated ‘[insert details]’ or ‘[Yes/No]’.

Responses will be evaluated in accordance with Part 3 of this RFT. The Tenderer should ensure that enough detail is provided for the purposes of the evaluation. Information should be presented clearly and succinctly. The inclusion of general marketing or other information that does not address the Evaluation Criteria is discouraged.

Questions and Answers:

Question 1: Do the pricing details have to be fixed for the term of the Panel or can a tender response specify that pricing is subject to change?

Answer 1: The tender response must provide set pricing details for the term of the Panel however the pricing may be vary during the term eg Year 1 of the term $X rate; Yr 2 of the term $X rate + CPI. The pricing details across the term of the Panel will be taken into account as part of the evaluation of best value for money.

Question 2: The RFT states that GRDC wants to establish a non-exclusive panel of expert consultants with the following areas of expertise as they relate to GRDC’s investment portfolio:

  1. Business case development – specific capabilities may be required in benefit cost analysis, return on investment analysis, freedom to operate and path to market considerations and intellectual property management.  
  2. Evaluation and performance measurement in a research delivery context.
  3. General technical expertise in one or more of the GRDC investment portfolio areas.
Do tenderers have to have skills in all these areas or can a tender response just respond to one area?

Answer 2: Tenderers can respond in relation any one of these areas or a combination of areas. For example a tender response may just address expertise in aspects of business case development or alternatively just address technical expertise in a single investment portfolio area such as agronomy.

Question 3: In Schedule 1 - Statement of Requirement, Figure 1, the activity "New Tools" is listed under the Strategic Research Investment portfolio area. What is the definition of "tools" in this context i.e. software tools, agricultural equipment, research equipment etc.?

Answer 3: In RFT GRDC 16/73 “Tools” in Strategic Research mean physical outputs such as innovations in engineering. Examples include agricultural equipment, research equipment and software.

Question 4: Do you expect that only the key personnel named in the submission are used for any future work or is it acceptable to use other suitably qualified staff where appropriate (and agreed to by the GRDC)?

Answer 4: Tenderers should include details of any key personnel they anticipate will be used to deliver the services during the term. GRDC may agree to alternate personnel on a case by case basis however this is not guaranteed and tenders will be assessed based on the key personnel named in the tender.

Question 5: Are the cover amounts listed in Item 20 of the work order in the draft contract with regards to insurance minimum regulatory requirements or speculative?

Answer 5: These are GRDC's standard insurance requirements for consultancy and service agreements.

Question 6: For the business case development, benefit cost analysis, ROI analysis, is GRDC seeking services at (a) the on farm business level; (b) the program level; or (c) the industry level?

Answer 6: The requirement will vary depending on the specific work order and therefore it is possible that services at each of these levels may be required during the term of the Panel Deed. For example in a regional-level investments – an estimation of ROI at farm-gate may be needed as a part of assessing the benefit of the proposed new farming practice against current practices, and aggregated up over the likely area of adoption.

Question 7: In the Response Template under Technical Requirements, clause 2.9(d) refers to the “The Tenderer’s identification and proposed management of key risks relating to the Services (including compliance with applicable laws)” Given the specific nature of the services will be dependent on the nature of the work order, what is GRDC looking for in this response?

Answer 7: This requires you to identify the risks and outline your proposed management of those risks in relation to the general nature of the services in your tender ie risk management practices you undertake in your area of expertise.