Grains Research and Development

20 Feb 2017: Updated with Services to be Provided

Southern NSW Regional Cropping Solutions Technical Facilitator

RTF Description RFT No. PROC-9174870: Request for Tender for Southern NSW Regional Cropping Solutions Technical Facilitator.
Release date Thursday 9th February 2017
Closing date and time 5:00pm AEDT Monday, 6th March 2017
Document contact and enquiries Attention: Tegan Slade
Grains Research and Development Corporation
Phone: (02) 68815901
Electronic lodgement of tenders Tenderers must submit their responses electronically through the Grains Investment Portal at in conjunction with the provided tender documents.

The Grains Research and Development Corporation (GRDC) is a statutory corporation established under the Primary Industries Research and Development Act 1989. It is subject to accountability and reporting obligations set out in the Public Governance, Performance and Accountability Act 2013. It is responsible for planning, investing in and overseeing research and development, and delivering improvements in production, sustainability and profitability across the Australian grains industry.

The Regional Cropping Solutions Network (RCSN) structure was developed to further ensure grower levies are targeted to address major production constraints and opportunities in the GRDC Southern Region. With the GRDC boundary change Southern NSW is now a part of the GRDC Northern Region, and as such a new structure needs to be put in place to service the growers of Southern NSW.

The Grains Research and Development Corporation (GRDC) is seeking tenders to provide the services of Technical Facilitator for Regional Cropping Solutions in Southern NSW for an initial term of 12 months, with potential for extension for up to 3 years.

Services to be Provided

  1. Evaluate applicants from the GRDC Expression of Interest for RCSN members – Southern NSW 2017 to establish a regional network consisting of 12 growers and professionals from Southern NSW. On a continual basis for the life of the project, provide an effective interface between RCSN members and the GRDC through two-way communication, liaison with relevant personnel, well-developed reporting processes, effective meeting structures, and consultative opportunities.
  2. Plan, arrange, manage, facilitate and report to the GRDC on a minimum 2 face-to-face RCSN member meetings every 12 months to support the identification and prioritisation of local RD&E issues.
  3. Plan, arrange, manage, facilitate and report to the GRDC on a minimum 10 face-to-face open member meetings every 12 months to support the identification and prioritisation of local RD&E ideas.
  4. By 31 Dec each year, provide the GRDC with a comprehensive Annual Report outlining the ideas identified by RCSN zone, new and existing GRDC projects mapped against the identified ideas and RCSN activities for the preceding 12 months.
  5. Twice annually provide the GRDC with a list of prioritized ideas by RCSN zone, including idea description and impact, desired outcomes and RD&E focus for investment.
  6. Twice annually work with the GRDC regional management to develop draft full investment idea descriptions to GRDC standards suitable for potential entry to the GRDC investment system, for all high priority ideas as identified by the RCSN members.
  7. Work closely with the GRDC Manager Regional Grower Services - North, GRDC staff, GRDC Northern Panel and other key stakeholders in responding to RD&E ideas identified by the RCSN. Work in collaboration with and take direction from the Manager Regional Grower Services – North to ensure continual evolution and improvement of the RCSN initiative.
  8. Ensure broad industry recognition of the RCSN initiative, its members, activities, purpose and value through active and ongoing promotion of the network and associated activities within the Northern Region. This should include further establishment and expansion of strong and enduring links with key stakeholders across the Northern Region including:

    • Growers and consultants 
    • Agribusiness and resellers
    • Farming systems groups
    • Input providers, including fertiliser, crop protection and seeds industries
    • Public and private research organisations
    • GRDC staff and the Northern Panel 
    • GRDC Regional Communicator & Science Writers
    • Other key stakeholders as identified.

The successful Tenderer will be expected to demonstrate:

  • a minimum 10 years sound knowledge and experience in the grains industry
  • knowledge of Southern NSW agricultural systems
  • extensive networks with growers, agronomists and researchers within Southern NSW
  • experience in negotiating and facilitating outcomes that deliver benefits to growers
  • an ability to work flexibly in a complex environment with multiple stakeholders
  • experience in experimental design and methodology

The successful Tenderer's Key People must have:

  • a Degree in Science, Agricultural Science or equivalent; and
  • highly developed presentation, facilitation, interpersonal and communication skills

Applications close at 5PM AEDT on the 6th March 2017

Application period

The application end date for the current round is as advised on the Grains Investment Portal for this funding opportunity (see below for details on how to apply).


The Tenderer must be a single legal entity or recognised firm of partners. The GRDC will not consider joint Tenders or Tenders with multiple Tenderers.

The successful Tenderer's Key People must have:

  • Australian Citizenship
  • A current unrestricted Australian Drivers Licence.


Applying for GRDC supported programs is now done using the GRDC Grains Investment Portal.  Once registered, users can visit the Portal anytime.

To register as a user, please visit

  • Click on the register button at the top right side.
  • Complete the Registration Form. Fill in all the fields: your email address, a password and the captcha. Your password must be alphanumeric with at least one special character (i.e. not a letter or number). Click register to continue the process.
  • Registration is confirmed by the system sending an email to you, with details to complete the registration process.
  • Once the registration process is complete, you can sign in and apply for funding.

To apply for support for a proposed study tour, once logged in to the Portal, choose ‘Apply for Funding’ and select Southern NSW Regional Cropping Solutions Technical Facilitator from the selections available.

Complete the details for each field available, until you reach “Submit Application” on the last page.

If you have any questions or concerns please feel free to contact Tegan Slade – Contracts Administrator North via email

Application evaluation

Applications will be considered by a selection committee and applicants will be informed of the decision within six weeks of the application closing date.

1. Instructions

1.1 Form of response

Before completing this RFT Response Template, the Tenderer should ensure that it has read and understood all Parts of the RFT documentation (Parts 1-3, and the Tender Checklist at Attachment 1). This RFT Response Template is in addition to information required to be supplied via the Grains Investment Portal. Please find tender documents at the bottom of this page.

The Tenderer:

  1. should ensure that its Tender Response is substantially in the form of Attachments 2 and 3;
  2. should fully address all requirements set out in this RFT in preparing its Tender; and
  3. may attach additional details, tables etc as an appendix, as appropriate or necessary.

1.2 Completing this response

The Tenderer should complete all information requested in this RFT Response Template and upload as an attachment to its Tender using the Grains Investment Portal.

The Tenderer should type the information requested in each item in the space provided and generally notated ‘[insert details]’ or ‘[Yes/No]’. Tenders will be evaluated in accordance with Part 3 of this RFT. The Tenderer should ensure that enough detail is provided for the purposes of the evaluation. Information should be presented clearly and succinctly. The inclusion of general marketing or other information that does not address the Evaluation Criteria is discouraged.

Questions and Answers

Question 1:

Is the tender for a business (or individual with a business) to fulfil the role on a contract basis or for an individual to work full time for GRDC? If it is the former, what is the estimated time commitment for the role? Hours/ week or total hours/ year?

Answer 1:

The RFT is for an entity, for example, a consulting business to provide the services on a contract basis. The contracted services are described in the RFT, and the GRDC does not suggest likely time requirement, and invites tenderers to provide their estimates.  The GRDC may negotiate with the successful tenderer based on their estimates to ensure the services are adequately provided.

Question 2:

Could you please clarify the actual region the Facilitator will cover?

The Tender call notes that the role is to service Southern NSW as a result of the GRDC boundary change. Presumably this is the section of NSW that was formerly in the Southern Panel?

Answer 2:

There is a map of the Southern NSW Sub-Region available at the bottom of the page: North of this is considered Central West NSW.