Reporting processes and forms

Grains Investment Portal

Submission of project specifications and all reporting are done using the Grains Investment Portal which can be accessed at http://access.grdc.com.au, technical support is available via https://help.grdc.com.au. Some existing projects that are already in progress will continue to use the old reporting process, other existing and new projects will use the Grains Investment Portal. If you are unsure which process your project should follow, please contact Contracts Coordinator on 02 6166 4500.

Annual Results and Final Technical Reports

Progress Reports and Final Reports have been the primary means by which GRDC has captured information about the results of experiment and trial-based R&D investments. While these reported experimental or other research results, and overall conclusions from projects, these were not always ideal for use in communication, extension and publication of project findings and implications for on-farm management.

The introduction of Annual Results Reports (ARR’s) and Final Technical Reports (FTR’s) will ensure that research findings and project conclusions are more readily available for use by the GRDC for communication and extension activities, including publications. Researchers will use these to provide detail suitable for these purposes, written in the knowledge that the detail provided will be used for public consumption.

The requirement for the provision of ARR’s and FTR’s will be included as project Outputs in Project Specifications for many GRDC Projects contracted from 2015 onwards.

The ARR is where researchers provide a description of the results from experiments or field trials relatively soon after these are available, and should be provided at least annually.

The FTR is for researchers to use at the conclusion of the overall project. They will allow researchers to consider, assemble, report and position the overall findings of the research activities in the project.

These ensure the timeliness of delivery of information about research results. ARRs are to be completed and sent to GRDC (and researchers should be encouraged to do this) at the earliest opportunity after experiment and/or trial work has been completed. If not already submitted, they must be provided along with the annual Project Progress Report. FTR’s must be provided in advance of, or with, the Project Final Report.

ARR’s and FTR’s do not replace the need for a normal Progress Report or Final Report, which include other information required for accountability and compliance purposes.

ARR and FTR report templates are available at the links below. They are MS Word documents, with guidance notes included.

Once completed the ARR and FTR should be submitted to project_reports@grdc.com.au

IP Register

All GRDC Projects are required to provide an updated IP Register with each Progress Report and Final Report.

The IP Register form is not currently part of either the Progress Report form or Final Report form and must be completed separately. Please use the most recent version of the IP Register form which is available below.

Progress Reports and Final Reports will not be accepted if an IP Register form is not submitted with the report.

See the IP register section of your Research Agreement for more detailed information.

    Forms

    Need further information?

    If you have any questions about these instructions or need assistance completing your report, contact Contracts Coordinator at the GRDC on 02 6166 4500 or e-mail forms@grdc.com.au.